Difference between revisions of "GDC Minutes 2013.08.28"

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== Attendees==
 
== Attendees==
:* Juergen Brandstaetter
+
* Lapo Bertini
:* Chris Carr
+
* Juergen Brandstaetter
:* Mike Nusbaum
+
* Chris Carr
:* Greg Zeller
+
* La Shawn Edwards
:* La Shawn Edwards
+
* Joan McMillen
 +
* Mike Nusbaum
 +
* Greg Zeller
  
 
== Regular Business ==
 
== Regular Business ==
 
* Approval of minutes of the last meeting
 
* Approval of minutes of the last meeting
 
:* [http://wiki.ihe.net/index.php?title=GDC_Minutes_2013.08.14 http://wiki.ihe.net/index.php?title=GDC_Minutes_2013.08.14]
 
:* [http://wiki.ihe.net/index.php?title=GDC_Minutes_2013.08.14 http://wiki.ihe.net/index.php?title=GDC_Minutes_2013.08.14]
 +
::* '''Motion''': Approve minutes as published. Carried Unanimously
  
 
== Proposal: GDC Work- and Action items list ==
 
== Proposal: GDC Work- and Action items list ==
  
 
* Introduction into a possible GDC Work- and Action items list (Jürgen Brandstätter)
 
* Introduction into a possible GDC Work- and Action items list (Jürgen Brandstätter)
 
+
:* Reviewed [https://docs.google.com/a/ihe.net/spreadsheet/ccc?key=0AvX1o6MNLYMHdEt6eTZiR3J1SnUySEZzZnBFc3BnckE#gid=1 Action Item List] and approved for use by committee
  
 
== World Summit 2013 - Video ==
 
== World Summit 2013 - Video ==
  
 
* Discussion about World Summit 2013 video (Jürgen Brandstätter)
 
* Discussion about World Summit 2013 video (Jürgen Brandstätter)
 
+
:* Reviewed content of video. Ready for publication.
 +
:* Go ahead with HD version fur projection on large screen and for publication on Web.
 +
:* Consider including video production in plans for 2014 summit.
  
 
== World Summit 2014 ==
 
== World Summit 2014 ==
  
* Recommendation for next location
+
* Venue and timing
 
:* '''Washington DC'''
 
:* '''Washington DC'''
 
::* Advantage: Invitation to officials of US gov easier
 
::* Advantage: Invitation to officials of US gov easier
Line 29: Line 34:
 
:::* (1) Gaylord resort (outside of DC, no metro access)
 
:::* (1) Gaylord resort (outside of DC, no metro access)
 
:::* (2) In the city (with subway line, but more expensive) OR  
 
:::* (2) In the city (with subway line, but more expensive) OR  
:::* '''Todo La Shawn'''
+
:::* '''Todo RSNA'''
 
::::* Check both options for February 19-21 2014
 
::::* Check both options for February 19-21 2014
 
::::* Should have rooms for 100 people
 
::::* Should have rooms for 100 people
Line 38: Line 43:
 
:::::* Meeting room rentals (including beamers, soundsystem, etc.)
 
:::::* Meeting room rentals (including beamers, soundsystem, etc.)
 
:::::* Catering/coffee during the meeting day per day per Person (1 Full day, 1 Half day)
 
:::::* Catering/coffee during the meeting day per day per Person (1 Full day, 1 Half day)
::::* '''''Status?'''''
+
:* '''Status''': Request for venue information was forwarded to RSNA meetings department to identify candidate venues and costs. Will provide candidate sites for next meeting.
  
 +
* Team to develop marketing content:
 +
:* Mike, Juergen, Chris, Lapo
 +
 +
* Work with MarComm to develop themes for 2014 Summit
 +
:* Add to discussion agenda for 9/4 Marcomm tcon
 +
 +
* Designate marketing lead who will update materials on ihe.net Website
 +
:* Need to be able to generate and update content quickly; be able to manage design and layout
 +
:* Need professional support to update logo, graphics, etc? Chris will investigate RSNA marketing ability to support
 +
::* Create list of marketing items required based on last year's experience, eg:
 +
:::* Separate micro-Website linked to ihe.net or use ihe.net (or other) site
 +
:::* Develop meeting logo and general look and feel for Web and print publications. Cento Cento will provide updated version of logo. Lapo will obtain and provide updated logo.
 +
:::* Create printable (pdf) flyer
  
 
== Completing constitution of GDC ==
 
== Completing constitution of GDC ==
Line 47: Line 65:
 
:::* Should also include explanation about the GDC and its purpose
 
:::* Should also include explanation about the GDC and its purpose
 
:::* Should also include a link to the governance
 
:::* Should also include a link to the governance
::* '''Todo La Shawn: Please ask Chris to draft this'''
+
::* '''Action Items''': Chris Carr to 1) Update and republish governance; 2) add charter and mission to wiki page; 3) add page for committee on ihe.net. Due by 9/11
:::* '''''Status?'''''
 
  
 
:* (2) Establish a regular meeting schedule
 
:* (2) Establish a regular meeting schedule
 +
::* Start with biweekly meetings. Next meeting, Sept. 11, 10am CT.
  
 
:* (3) Co-chair election
 
:* (3) Co-chair election
 
 
 
== Any other business ==
 
 
 
  
 
== Next TCon ==
 
== Next TCon ==
 
+
* Begin schedule of biweekly one-hour meetings with call on Weds., Sept. 11, 10 am CT
  
 
[[Global Deployment Coordination Committee]]
 
[[Global Deployment Coordination Committee]]
  
 
[[Category: Minutes]]
 
[[Category: Minutes]]

Latest revision as of 11:33, 28 August 2013

Attendees

  • Lapo Bertini
  • Juergen Brandstaetter
  • Chris Carr
  • La Shawn Edwards
  • Joan McMillen
  • Mike Nusbaum
  • Greg Zeller

Regular Business

  • Approval of minutes of the last meeting
  • Motion: Approve minutes as published. Carried Unanimously

Proposal: GDC Work- and Action items list

  • Introduction into a possible GDC Work- and Action items list (Jürgen Brandstätter)

World Summit 2013 - Video

  • Discussion about World Summit 2013 video (Jürgen Brandstätter)
  • Reviewed content of video. Ready for publication.
  • Go ahead with HD version fur projection on large screen and for publication on Web.
  • Consider including video production in plans for 2014 summit.

World Summit 2014

  • Venue and timing
  • Washington DC
  • Advantage: Invitation to officials of US gov easier
  • Easier access to officials in general
  • Hotel options
  • (1) Gaylord resort (outside of DC, no metro access)
  • (2) In the city (with subway line, but more expensive) OR
  • Todo RSNA
  • Check both options for February 19-21 2014
  • Should have rooms for 100 people
  • Should have meeting rooms available (1 big for 100, 1 smaller for 40)
  • Catering
  • Determine the following prices:
  • Hotel room price per Person in Single room
  • Meeting room rentals (including beamers, soundsystem, etc.)
  • Catering/coffee during the meeting day per day per Person (1 Full day, 1 Half day)
  • Status: Request for venue information was forwarded to RSNA meetings department to identify candidate venues and costs. Will provide candidate sites for next meeting.
  • Team to develop marketing content:
  • Mike, Juergen, Chris, Lapo
  • Work with MarComm to develop themes for 2014 Summit
  • Add to discussion agenda for 9/4 Marcomm tcon
  • Designate marketing lead who will update materials on ihe.net Website
  • Need to be able to generate and update content quickly; be able to manage design and layout
  • Need professional support to update logo, graphics, etc? Chris will investigate RSNA marketing ability to support
  • Create list of marketing items required based on last year's experience, eg:
  • Separate micro-Website linked to ihe.net or use ihe.net (or other) site
  • Develop meeting logo and general look and feel for Web and print publications. Cento Cento will provide updated version of logo. Lapo will obtain and provide updated logo.
  • Create printable (pdf) flyer

Completing constitution of GDC

  • (1) Invitation to Deployment Committees for nominees to GDC
  • Ask deployment committees to name their designated representative to the GDC in order to create a mailing list
  • Should also include explanation about the GDC and its purpose
  • Should also include a link to the governance
  • Action Items: Chris Carr to 1) Update and republish governance; 2) add charter and mission to wiki page; 3) add page for committee on ihe.net. Due by 9/11
  • (2) Establish a regular meeting schedule
  • Start with biweekly meetings. Next meeting, Sept. 11, 10am CT.
  • (3) Co-chair election

Next TCon

  • Begin schedule of biweekly one-hour meetings with call on Weds., Sept. 11, 10 am CT

Global Deployment Coordination Committee