GDC Minutes 2013.08.28

Attendees

• Juergen Brandstaetter
• Chris Carr
• Joan McMillen
• Mike Nusbaum
• Greg Zeller
• La Shawn Edwards

Regular Business

• Approval of minutes of the last meeting

• http://wiki.ihe.net/index.php?title=GDC_Minutes_2013.08.14

• Motion: Approve minutes as published. Carried Unanimously

Proposal: GDC Work- and Action items list

• Introduction into a possible GDC Work- and Action items list (Jürgen Brandstätter)

• Reviewed Action Item List and approved for use by committee

World Summit 2013 - Video

• Discussion about World Summit 2013 video (Jürgen Brandstätter)

• Reviewed content of video. Ready for publication.
• Go ahead with HD version fur projection on large screen and for publication on Web.
• Consider including video production in plans for 2014 summit.

World Summit 2014

• Venue and timing

• Washington DC

• Advantage: Invitation to officials of US gov easier
• Easier access to officials in general
• Hotel options

• (1) Gaylord resort (outside of DC, no metro access)
• (2) In the city (with subway line, but more expensive) OR
• Todo RSNA

• Check both options for February 19-21 2014
• Should have rooms for 100 people
• Should have meeting rooms available (1 big for 100, 1 smaller for 40)
• Catering
• Determine the following prices:

• Hotel room price per Person in Single room
• Meeting room rentals (including beamers, soundsystem, etc.)
• Catering/coffee during the meeting day per day per Person (1 Full day, 1 Half day)

• Status: Request for venue information was forwarded to RSNA meetings department to identify candidate venues and costs. Will provide candidate sites for next meeting.

• Team to develop marketing content:

• Mike, Juergen, Chris, Lapo

• Work with MarComm to develop themes for 2014 Summit

• Add to discussion agenda for 9/4 Marcomm tcon

• Designate marketing lead who will update materials on ihe.net Website

• Need to be able to generate and update content quickly; be able to manage design and layout
• Need professional support to update logo, graphics, etc? Chris will investigate RSNA marketing ability to support

• Create list of marketing items required based on last year's experience, eg:

• Separate micro-Website linked to ihe.net or use ihe.net (or other) site
• Develop meeting logo and general look and feel for Web and print publications. Cento Cento will provide updated version of logo. Lapo will obtain and provide updated logo.
• Create printable (pdf) flyer

Completing constitution of GDC

• (1) Invitation to Deployment Committees for nominees to GDC

• Ask deployment committees to name their designated representative to the GDC in order to create a mailing list

• Should also include explanation about the GDC and its purpose
• Should also include a link to the governance

• Action Items: Chris Carr to 1) Update and republish governance; 2) add charter and mission to wiki page; 3) add page for committee on ihe.net. Due by 9/11

• (2) Establish a regular meeting schedule

• Start with biweekly meetings. Next meeting, Sept. 11, 10am CT.

• (3) Co-chair election

Next TCon

• Begin schedule of biweekly one-hour meetings with call on Weds., Sept. 11, 10 am CT

Global Deployment Coordination Committee