Final Text Process

Taking a supplement from Trial Implementation to Final Text should go through 4 stages: Proposal, Consensus, Incorporation and Publication.

Proposal

The Technical Committee, after a minimum of one annual cycle of Connectathon testing, decides that a Trial Implementation supplement is ready for consideration as a Final Text candidate.

• Announce intention to review for Final Text
  • Consider doing this around the time of Public Comment for other Profiles
• Run down the following checklist for each profile
  • Are all significant CPs against the profile "closed"?
  • Are all significant CPs against the underlying standards "closed"?
  • Have all significant comments been CP'd or rejected?
  • Have all open issues listed in the Supplement been closed?
  • Have all significant issues at Connectathon been dealt with?
    • Gather feedback from implementers via a formal questionnaire to Connectathon participants
  • Has the Connectathon Project Manager been queried and significant issues addressed?
• Debate checklist exceptions (failure of any of the above is cause for discussion)
• Record checklist findings and debate conclusion

Consensus

The Planning Committee votes on the Tech Cmte proposal to Final Text the supplement.

• Put Final Text Decision on the planning committee agenda
  • Consider doing this a couple months before new TF version will be released so it can be incorporated.
  • It's helpful to assign an advocate for the supplement at this time to check/prepare the evidence for the upcoming checklist rather than go hunting for it during the meeting
• Run down the following checklist for each proposed supplement
  • Has the profile been through a Connectathon in at least two regions?
  • Has the profile been successfully tested with all actors at least at one Connectathon?
  • Have different implementations of each actor in the profile been tested?
  • Have all the options been tested successfully at at least one Connectathon?
  • Are there IHE-provided software testing tools to address all aspects of the profile?
  • Have the standards underlying the profile been implemented? In similar use cases? In healthcare? In general IT?
  • (Do you have concrete reason to believe that this works robustly in the Real World) / (Are any products available for purchase that implement the profile?)
  • Have all issues that may have been raised about the profile been resolved?
  • Has there been sufficient interest in the profile to generate a one-page overview of the profile
• Debate checklist exceptions (failure of any of the above is cause for discussion)
• Record checklist findings and conclusions of the debate in your meeting minutes
• Hold and record formal vote
• Communicate results to TC

Incorporation

The Technical Committee completes the Final Text and/or folds it into the Tech Framework:

• Prepare Final Text Supplement

Publication

The Secretariat publishes the updated Technical Framework at [1]. An announcement is made to the broadest IHE distribution list, ihenews@ihe.net.