Email Ballots

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Email ballots may be used for voting on specific topics, like co-chair and board elections, change proposals and minute approval. Committee co-chairs, in coordination with sponsor secretary, determine which votes will be done via email ballots.

Email Ballot
For an email ballot to be valid it must:

  • Identify organizations eligible to vote
    • Generally expected to be via reference to an up-to-date roster or rosters
  • Identify that eligibility is determined at the end of the ballot cycle
    • If voting rights are acquired during the ballot cycle the organization's vote counts
  • Voting in email ballots counts as committee participation
    • Email ballots submitted count to acquire or maintain voting privileges
  • Explanation of processing of ballots received from ineligible organizations
    • Submitter of ineligible ballot is notified prior to announcement of ballot results.
  • Due date of ballot
  • Method of returning ballot

Email Ballot Results
Announcement of Email ballot results will include:

  • Winner or resolution of ballot
  • Organizations from which votes were received
    • Generally expected to be via reference to an up-to-date roster or rosters


Example
The following example includes a paragraph of text which explains voting eligibility and processing of submitted votes.


Attached is Ballot #1 of Change Proposals for IT Infrastructure profiles. It is in the form of an Excel spreadsheet listing each Change Proposal. A ZIP file accompanies the ballot containing the details of each Change Proposal. Mark your replies in the ballot, with comments for any 'no' votes. Please submit completed ballots to http://forums.rsna.org under the "IHE" forum. Select "ITI Technical Committee Change Proposal Ballots 2008" sub-forum. All votes must be submitted on or before June 1.

Organizations eligible to vote are identified on the Rosters of the ITI Technical and Planning committees by a "Yes" in the Voting column. See http://wiki.ihe.net/index.php?title=ITI_Technical_Committee#Roster and http://wiki.ihe.net/index.php?title=ITI_Planning_Committee#Roster. Eligibility is determined on the last day of the email ballot, so if your organization becomes eligible to vote during the ballot cycle your ballot will be counted after eligibility has been acquired. This vote counts towards acquiring or maintaining voting rights. Votes from ineligible organizations will be notified of such prior to announcement of the ballot results.

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