Domain Secretaries Committee Teleconference Minutes 2011-05-19

Attendees

Voting/roster questions. (ie. Reviewed Radiology roster page. Each company only gets one vote. Company should designate primary and alternates so issue of who votes is easily recognized)
Voting privileges. 2 consecutive meetings you have voting privileges. If voting privileges are lost, after 3 consecutive meetings voting privileges are restored. Committee sets schedule of planned meetings. Those are considered business meetings. Whether or not you hold a vote you take attendance and it counts toward quorum and voting privileges. Quorum defined as a majority of the committee members with current voting rights. Then you need one more than half to meet quorum.

Wiki Page (committee schedules, meeting and tcon deadlines, documentation process)

Must elect 2 co-chairs each for planning/technical committees; will serve 2 year term

Co-chairs must be member of committee in domain. If not a current committee member cannot run for co-chair.
Terms should be staggered so you maintain continuity. Necessary to have a user representative for committee chair? Not a requirement but recommended. Planning committee tends to have more user reps; technical committee has more vendors.

Co-chairs must participate in bi-weekly Domain Coordination Committee conference calls

Helpful for Domain Secretaries to participate in these calls. Important that all domains be represented in DCC discussions.

Review process and timeline for electing domain committee representative to IHE International Board

Lab needs representative to the Board. Need to avoid the conflict of having 2 representatives from the same organization on the Board. Volunteer would participate in the board monthly call and report back to the committee. Board rep has a 2 year term. Can then either renew person or elect new one.