Difference between revisions of "Domain Secretaries Committee Teleconference Minutes 2011-05-19"
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* Sidrah Abdul, RO | * Sidrah Abdul, RO | ||
* Andrea Pitkus, Lab | * Andrea Pitkus, Lab | ||
+ | * Manny Furst, PCD | ||
+ | * Flora Lum, Eye Care | ||
* Lisa Spellman | * Lisa Spellman | ||
+ | * Celina Roth | ||
+ | * Lisa Fried | ||
* Chris Carr | * Chris Carr | ||
* Joan McMillen | * Joan McMillen | ||
Line 15: | Line 19: | ||
:* Communication Tools | :* Communication Tools | ||
::* Review Domain Secretaries one page [[Process]] page | ::* Review Domain Secretaries one page [[Process]] page | ||
+ | :::* '''[[Committee Rosters, Quorum and Voting|Voting/roster]]''' questions. (ie. Reviewed Radiology roster page. Each company only gets one vote. Company should designate primary and alternates so issue of who votes is easily recognized) | ||
+ | :::* '''[[Voting Privileges]]'''. 2 consecutive meetings you have voting privileges. If voting privileges are lost, after 3 consecutive meetings voting privileges are restored. Committee sets schedule of planned meetings. Those are considered business meetings. Whether or not you hold a vote you take attendance and it counts toward quorum and voting privileges. Quorum defined as a majority of the committee members with current voting rights. Then you need one more than half to meet quorum. | ||
:* Wiki Page (committee schedules, meeting and tcon deadlines, documentation process) | :* Wiki Page (committee schedules, meeting and tcon deadlines, documentation process) | ||
::* Login and account creation | ::* Login and account creation | ||
+ | :::* Email ihe@rsna.org for account creation | ||
:* [[www.ihe.net]] (everything related to IHE International) | :* [[www.ihe.net]] (everything related to IHE International) | ||
Line 27: | Line 34: | ||
:* Must elect 2 co-chairs each for planning/technical committees; will serve 2 year term | :* Must elect 2 co-chairs each for planning/technical committees; will serve 2 year term | ||
::* Co-chair election process | ::* Co-chair election process | ||
+ | :::* Co-chairs must be member of committee in domain. If not a current committee member cannot run for co-chair. | ||
+ | :::* Terms should be staggered so you maintain continuity. Necessary to have a user representative for committee chair? Not a requirement but recommended. Planning committee tends to have more user reps; technical committee has more vendors. | ||
:* Co-chairs must participate in bi-weekly [[Domain Coordination Committee]] conference calls | :* Co-chairs must participate in bi-weekly [[Domain Coordination Committee]] conference calls | ||
::* DCC update and action | ::* DCC update and action | ||
+ | :::* Helpful for Domain Secretaries to participate in these calls. Important that all domains be represented in DCC discussions. | ||
:* Must elect committee representative to IHE International Board Committee | :* Must elect committee representative to IHE International Board Committee | ||
::* Review process and timeline for electing domain committee representative to IHE International Board | ::* Review process and timeline for electing domain committee representative to IHE International Board | ||
+ | :::* Lab needs representative to the Board. Need to avoid the [[Collision Guidelines|conflict of having 2 representatives from the same organization on the Board]]. Volunteer would participate in the board monthly call and report back to the committee. Board rep has a 2 year term. Can then either renew person or elect new one. | ||
:* [[Domain Milestones]] | :* [[Domain Milestones]] | ||
::* [https://spreadsheets.google.com/ccc?key=0AikOXWdaC-LkdF9nLXFySGhNTjRVdG9uZXFnNnRhb2c&authkey=CI-IhJgH&hl=en&pli=1#gid=0 Technical Framework Publication Schedule] | ::* [https://spreadsheets.google.com/ccc?key=0AikOXWdaC-LkdF9nLXFySGhNTjRVdG9uZXFnNnRhb2c&authkey=CI-IhJgH&hl=en&pli=1#gid=0 Technical Framework Publication Schedule] | ||
+ | :::* Reviewed documents | ||
:* [https://spreadsheets.google.com/ccc?key=0AsY2FSmt8PuWdEVvcjdJQXRmeVdncS1NOWN5Z0FudUE&hl=en#gid=0 IHE Webinar Series] | :* [https://spreadsheets.google.com/ccc?key=0AsY2FSmt8PuWdEVvcjdJQXRmeVdncS1NOWN5Z0FudUE&hl=en#gid=0 IHE Webinar Series] | ||
+ | ::* Organized rehearsal one week prior to Webinar | ||
+ | ::* PPT slide template will be available on 5/19 | ||
==Next Call== | ==Next Call== | ||
+ | |||
+ | :* June 16, 10-11am CDT | ||
[[Domain Secretaries Committee]] | [[Domain Secretaries Committee]] | ||
[[Category: Minutes]] | [[Category: Minutes]] |
Latest revision as of 17:41, 20 May 2011
Attendees
- Sidrah Abdul, RO
- Andrea Pitkus, Lab
- Manny Furst, PCD
- Flora Lum, Eye Care
- Lisa Spellman
- Celina Roth
- Lisa Fried
- Chris Carr
- Joan McMillen
- Nichole Drye-Mayo
Minutes
- Wiki Navigation
- Main page to Domain Secretaries Committee page
- How to create the agenda and minutes
- Communication Tools
- Review Domain Secretaries one page Process page
- Voting/roster questions. (ie. Reviewed Radiology roster page. Each company only gets one vote. Company should designate primary and alternates so issue of who votes is easily recognized)
- Voting Privileges. 2 consecutive meetings you have voting privileges. If voting privileges are lost, after 3 consecutive meetings voting privileges are restored. Committee sets schedule of planned meetings. Those are considered business meetings. Whether or not you hold a vote you take attendance and it counts toward quorum and voting privileges. Quorum defined as a majority of the committee members with current voting rights. Then you need one more than half to meet quorum.
- Wiki Page (committee schedules, meeting and tcon deadlines, documentation process)
- Login and account creation
- Email ihe@rsna.org for account creation
- www.ihe.net (everything related to IHE International)
- IHE.net website redesign and IHE rebranding
- Domain Committee Procedures
- Must elect 2 co-chairs each for planning/technical committees; will serve 2 year term
- Co-chair election process
- Co-chairs must be member of committee in domain. If not a current committee member cannot run for co-chair.
- Terms should be staggered so you maintain continuity. Necessary to have a user representative for committee chair? Not a requirement but recommended. Planning committee tends to have more user reps; technical committee has more vendors.
- Co-chairs must participate in bi-weekly Domain Coordination Committee conference calls
- DCC update and action
- Helpful for Domain Secretaries to participate in these calls. Important that all domains be represented in DCC discussions.
- Must elect committee representative to IHE International Board Committee
- Review process and timeline for electing domain committee representative to IHE International Board
- Lab needs representative to the Board. Need to avoid the conflict of having 2 representatives from the same organization on the Board. Volunteer would participate in the board monthly call and report back to the committee. Board rep has a 2 year term. Can then either renew person or elect new one.
-
-
- Reviewed documents
-
-
- Organized rehearsal one week prior to Webinar
- PPT slide template will be available on 5/19
Next Call
- June 16, 10-11am CDT