Domain Secretaries Committee Teleconference Minutes 2011-04-21

Attendees

• Andrea Pitkus, Lab
• Sidrah Abdul, RO
• Manny Furst, PCD
• Celina Roth, HIMSS
• Nichole Drye-Mayo, RSNA

Minutes

• Communication Tools

• Committee requested a one page FAQ or process page for domain secretaries with links to important docs

• Action: Nichole will provide a draft for committee review by May 12. Will ask for feedback and comments prior to May 19 call.

• Google Groups (email distribution list)
• Google Documents

• HIMSS domain rosters are completed in Excel, locked and posted to ftp site
• RO uses Google Docs
• Lab uses Excel and Wiki
• RSNA domain rosters are posted on Google Docs and linked from Wiki

• Wiki Page (committee schedules, meeting and tcon deadlines, documentation process)

• Action: Nichole will find out how to upload PDFS on Wiki and email the group

• www.ihe.net (everything related to IHE International)

• Action: Make membership link easier to find and more prominent on page
• Action: Define process for providing updates for ihe.net upload. Share web redesign timeline.

• Domain Committee Procedures

• Must follow IHE International Governance procedures when conducting meetings/tcons.

• Action: Confirm voting rules and what constitutes quorum on next call (ie. when a company is eligible to vote after becoming members; when voting rights are lost when are they regained; ballots, etc.)

• Must elect 2 co-chairs each for planning/technical committees; will serve 2 year term

• Action: Confirm co-chair election process
• Action: Questions to answer: Are there vendor co-chair limitations to help maintain neutral positions in meeting? Can a person be elected to a 3 year term?

• Co-chairs must participate in bi-weekly Domain Coordination Committee conference calls

• Request that secretaries also participate in DCC calls
• Action: Make sure all domain secretaries on on DCC email list

• Must elect committee representative to IHE International Board Committee

• Action: Provide committee with process and timeline; point to link on one page FAQ

• Review publication cycle and timelines

• Action: Add TFPublication Schedule link to one page FAQ

• Logos for domains

• Do domain logos that have already been approved need to be reapproved if changes are requested?

• Action: Send answer to committee

Next Call

• May 19, 10-11:00am CDT

Domain Committee Secretaries