Cross-Enterprise Reporting for Imaging - Proposal

1. Proposed Workitem: Cross-Enterprise Remote Reporting for Imaging Workflow Definition

Proposal Editor: Chris Lindop on behalf of IHE Canada/Canada Infoway
Editor: <Name of candidate Lead Editor for the Profile, if known>
Date: N/A (Wiki keeps history)
Version: N/A (Wiki keeps history)
Domain: Radiology
Reference [[1]]

Summary

While this proposal was originally accepted as part of the work scoped for 2015, the technical committee chose to complete a different not part of this proposal.

Cross-Enterprise or Community Diagnostic Image Sharing Services are increasingly part of the infrastructure landscape in the clinical community. Leading the way are IHE profiles and standards, such as XDS-I proving the infrastructure framework for image and document exchange. Cross-enterprise image sharing, beyond the initial step, has the capability to attain efficiencies and reduce cost at a macro-scale level:

Improve throughput of radiology departments by allowing any qualified radiologist in the community to read and report a study
Align the number of resources (staff, equipment) with the needs of the community as opposed to considering individual hospitals only
Facilitate assignment of studies to physicians that are best qualified to read them (e.g., a SPECT expert may be leveraged across the community)
Provide off-hours coverage by sharing radiologists' services off peak hours

2. The Problem

Cross-Enterprise or Community Diagnostic Image Sharing Repositories is a growing service internationally and has proven effective for sharing of previously acquired images and reports. The current IHE XDS-I.b infrastructure effectively supports this. However, there are a lack of standards for the remote read. Currently, to meet this need, HCIT suppliers have built proprietary systems with non-standard methods for managing this workflow. Proprietary methods limit the solution extensibility.

Cross-enterprise image sharing, beyond the initial step, has the capability to attain efficiencies and reduce cost at a macro-scale level:

Improve throughput of radiology depts by allowing any radiologist in the community to read and report a study
Align the number of resources (staff, equipment) with the needs of the community as opposed to considering individual hospitals only
Facilitate assignment of studies to physicians that are best qualified to read them (e.g., a SPECT expert may be leveraged across the community)
Provide off-hours coverage by sharing radiologists' services off peak hours

IHE Radiology developed a remote read for imaging profile in 2015. However, it leverages the UPS-WS standards and not the XDW standards. The UPS-WS standards are new and unproven. While it may eventually prove effective for a small number of systems, it lacks the scaleability of a regional workflow sharing environment.

3. Key Use Case

The primary use case is workload sharing read.

For a workload sharing example, the specialty read of SPECT images is desacribed:

The community hospital has a NM acquisition system fully capable of acquiring SPECT Images, but lacks a credentialed NM Radiographer to read SPECT. Per the institutional business rules, all SPECT images will require a NM credentialed Radiologist to perform the read. The regional image sharing network has NM credentialed Radiologists. Based on the institutional business rules, this study meets the criteria for Remote Read.

The workflow document steps, then, could be:

The primary use case is workload sharing read.

For a workload sharing example, the specialty read of SPECT images is described:

The community hospital has a NM acquisition system fully capable of acquiring SPECT Images, but lacks a credentialed NM Radiographer to read SPECT. Per the institutional business rules, all SPECT images will require a NM credentialed Radiologist to perform the read. The regional image sharing network has NM credentialed Radiologists. Based on the institutional business rules, this study meets the criteria for Remote Read.

The workflow document steps, then, could be:

Remote Read Request: The Remote Read Requester, usually the Radiology department scheduler, has a SPECT study which requires a specialized Radiologist to perform the Read. The Remote Read Requester will collect relevant clinical documents, including the acquired SPECT images, tech notes, clinical summaries, and the original order. The Remote Read Requester will initiate the Remote Read Request specifying the tasks to be performed and the business constraints and provide the request and the document set to the Remote Read Scheduler. The read task locally will be removed from the local worklist.
Schedule Remote Read: Once the Remote Read Scheduler receives the request and document set, the Remote Read Scheduler will evaluate the Remote Read Request and, if it can meet the business constraints, assigns a reader(s) who are NM credentialed Radiologist. The Remote Reade Scheduler will notify the requestor that the request has been accepted and scheduled. The Read task will appear on the remote reader’s worklist.
Remote Read: The Remote Reader's will select the task from their worklist. The Remote Read Requester would be notified that the task is started. The work item may be on their local RIS/PACS or an independent system. The Final Report and any evidence documents are the output of this task. This task may be partitioned into several subtasks to perform the read. A possible set of subtasks could be as described in the IHE Reporting Workflow profile. However, would be considered out-of-scope for this profile. The Final Report is distributed back to the Remote Read Requestor. The worklist item is completed with the Remote Scheduler.
Read Complete: The Remote Read Requester retrieves the Report and completes the Workflow. Billing system is notified(out-of-scope). Final Report distributed to patient's care team(out-of-scope).

Other Considerations

Uses cases for Workload sharing may include:

Specialty Read(SPECT example)
Site Loading (time-to-read exceeds threshold example)
Off hours coverage
Double Read(mammography example)
Consult(inconclusive read example)
Blind Read(VIP example)

For Initiating the Remote Read Request

The remote read request could be done automatically based on local business rules:
all studies acquired after certain time
carrying certain procedure code (note that unifying procedure codes is out of scope)
Include a certain urgency code (codes defined by HL7)
Peer review
Remote Locum read
VIP read (pseudo-anonymous)
Double Read
or manually:
Excessive read workload -for a site
Specialty Consultant/Second read – directed to a person or specialty pool

Read Request Linkage

All Output documents linked via Accession Number and Accession Assigning Authority
study needs to be removed from local reading list

For Other 'ologies'

Remote Read Workflow shall be extensible to other 'ologies' beyond Radiology

Specifically out of scope:

unifying procedure codes across institutions
Cross institution Imaging Acquisition protocoling, (protocoling performed locally by the Imaging Acquisition Service)

4. Standards and Systems

Systems

RIS
PACS
VNA
Community Image Sharing Network

Standards

XDS-I for hosting Images and reports

XDW underlying workflow profile framework
- Compatible with XDS/XDS-I architecture
- XDW currently does not support Cross community (XCA/XCA-I))
  - Workflow is all within the same affinity domain
  - This will be addressed in context with IHE ITI community

XBeR-WD Workflow Definition
- Sufficient for Image Referral

XDR/XDR-I for point to point
- As necessary

DSUB for Notifications
- D-SUB can act as a notification mechanism for XDW results available/completed -OR- could be a trigger to receptionist to call Dr. XXX

5. Technical Approach

Existing actors

• See XDW, XDS-I and DSUB

New actors

Remote Read Requester
Remote Read Scheduler
Remote Read Reader

Existing transactions

• See XDW, XDS-I and DSUB

New transactions (standards used)

None

Impact on existing integration profiles

None – New Profile is proposed.

New integration profiles needed

Cross-Enterprise Remote Read Workflow Definition (XRR-WD): A content profile based on the Workflow Definition Template. This content profile captures, in a document, the Imaging Read Workflow definition for remote reading. The document is intended for use by the Cross-Enterprise Document Workflow Integration profile.

6. Support & Resources

Canada Infoway SCWG-10 has led the development of this proposal and intends to collaborate with IHE on the development of the Remote Read Workflow Definition.

PCC has provided collaborate with IHE Rad.

VA has an extensive remote read need and would be a good candidate for working with on this profile.

UK, Italy, the Netherlands and other regions within Europe who have deployed XDS, XDS-I and XDW.

7. Risks

As this profile is based on an established IHE profile, risks are minimal IHE Radiology has no experience with XDW. An alternative development strategy may be to have PCC lead the development with RAD support.

8. Open Issues

none at this time

9. Tech Cmte Evaluation

Effort Evaluation (as a % of Tech Cmte Bandwidth):

Responses to Issues:

See italics in Risk and Open Issue sections

Candidate Editor: