IHE White Paper on Access Control
Privacy and Data Security
- medical data is classified as personal data and therefore demands for protection with respect to confidentiality
- various legal restrictions apply to the use of medical data. These regulations have different motivation:
- protecting the patient's privacy and right to self-determination (e. g. HIPPA in the US and the European privacy directive)
- ensuring the integrity and proper handling of health data (e. g. regulations for the handling of radiologic data)
- enforcing the prevention of risks (e. g. law suits) within organizations (e. g. KonTraG in Germany)
- these regulations can bee seen (and implemented) as sets of rules (policies) that have to be considered whenever patient data is processed either within a medical organization or whithin a network of medical organizations
- the authority for these policies is distributed among the stakeholders (e. g. patient, medical staff, governmental organizations) and policies come with forms (e. g. written consent, laws and regulations, medical treatment contracts, job profiles), but the responsibility for their proper enforcement is always with the organizations that hold and process the data
- therefore: Each organization that holds and/or processes medical data has to think about restricting access to this data with respect to the policies that hold for this data
Access Control vs. Perimeter Protection
- In his book on digital identity Philliph J. Windley compares perimeter protection with a medieval city wall: It hinders intruders from entering the city but it as well hinders trade because the flow of people and goods into and out of the city is limitted by the throughoutput of the city gate and the performance of the gate keepers.
- The same holds for medical organizations; as long as patient data is not to be exchanged with external entities, perimeter protection is appropriate as the major and maybe even only security means
- As soon as data is to be exchanged among medical organizations, gates have to be provided and the city wall gets porous for co-operating partners as well as for attackers. Therefore in the first run gate passing must be restricted to entities that are asumed to be trustworthy (e. g. by implementing bi-directional node authentication). In most cases it is nevertheless not appropriate to allow any entity that regularly passes the gate to access any resource within the organization's IT infrastructure. Therefore more fine grained restrictions on resource access must be provided in order to implement all policies that hold for resources rather than for the resource managing system (e. g. everybody is allowed to enter a bank building but not everybody is allowed to draw money from every account).
- Conclusion: Security can only be obtained by an appropriate mixture of measures
- perimenter protection makes sure that external communication is limited to dedicated gateways which can be observed and where the trustworthyness of incoming requests can be evaluated
- node authentication restricts access to resource maintaining systems to parties that are authenticated and asumed to be regular users
- access control restricts access to the protected resources itself to authorized users within well defined contexts of use (e. g. for certain purposes)
- the objective of access control is to enable every medical staff member to perform all data processing operations that he needs to do in order to fill his role within the medical treatment process - but no more!
- the organization of labour and separation of duty within a medical organization or a healthcare network determines who is allowed to perform what (medical) activities within which contexts (e. g. for what purpuses)
- Permissions for the processing of medical data are derived from the permitted activities of a role within a certain context. Following the needs-to-know principle these permissions reflect the operations on medical data which are part of the activity.
- Access control should always follow the needs-to-know principle. Therefore the objective is that the set of permitted operations of a user always contains the permissions that are required to fill the current job role.
- The needs-to-know principle couples permissions with the organization of labour. Therefore the permissions granted by an access control system that follows the needs-to-know principle are always as compliant with legal regulations and privacy restrictions as the underlying organization of work. If the orhganization of work within a medical organization or within amedical network violates legal regulations or a patient's consent, the access control system will implicitly do so as well.
- The needs-to-know principle has impact on the design of an access control system, because it differentiates between restrictions on the assignment of people to activities and restrictions on the accessability of medical data within certain activities. In an ideal access control system a patient consent should always focus on the first (e. g. by opting-in or -out certain people, job roles, or organizations from performing a medical activity) while resource protection should focus on the second (e. g. by stating clear rules which activities require which permissions).
Authors Note: We will come back to this during the discussion of the various access control paradigms, because this statement implies a strong relationship between patient consents and discretionary access control
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