Pharm Tech Minutes 2012.10.10

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  • Demarmels, Marco (Lake Griffin, LLC)
  • Gumpper, Karl (ASHP)
  • Letellier, Simon (EAHP)
  • Robberecht, Marc (Agfa Healthcare)


The IHE Pharmacy Supply Chain white paper is reviewed during the session.


  • Definitions are useful for the use cases.
  • We need to ensure all topics explained are used in the document and vice versa.
  • The definitions will be checked and filled with the IHE Glossary, HMW definitions (and Wikipedia ?).
  • Do we need a glossary in one place in the document ?
  • This part of the WP will be completed after finishing the rest and be aligned with the IHE glossary.
  • Centralise use of dedicated terminology at the glossary.


  • It remain unclear if the term "Preparation" describes the actor clearly.
  • Suggestions were made to introduce a more granular terminology and description.
  • Dispense: Initiated by the Pharmacy or an (Automated) Dispense Cabinet: "distribution" of drugs to next actor,
  • Preparation: make the medication (repackaging, compounding),
  • Allocation: making ready at patient's side to be administered / assigning an item or set of items to a particular administration event.
  • Mixed use of Preparation and Dispense was noticed in the HMW. Ex: in the "Preparation report - Pharm H3"
  • Alignment with HMW and IHE glossary should be done based on decision of the use of "Allocation" as last step before administration.
  • Check for alignment of all terms between HMW, IHE glossary and WP; also in the diagrams. Make HMW CP where needed.

Ward stock refills use cases

  • Replacing a drug by a new equivalent
The need of a sequence diagram remains to be decided, based on more detailed story board.
  • This also goes for the other less documented use cases.
Simon is working on it, based on his stories
Marc will add new sequence diagrams where needed.
Have to detail the sequence diagramm to choose.


  • What are the scope boundaries of the WP? To be clearly defined and described.
  • Common understanding was that the refill request can be the same as a supply order.

This goes for all intra-hospital communication for the procurement actor:

"The procurement actor and associated actions inside the hospital need to be aligned with the other supply chain messaging."

Traceable items

  • Should this be a dedicated use case or should we mention the traceable items follow the same flows, with inclusion of details in the messages and refer to the general sequence diagram?
  • A detailed storyboard will be delivered to decide whether this is a dedicated use case.
  • Add more detail on the use of traceable items (recall, BCMA, …).

Other Use Cases

  • Chapters 7 and 8 removed and replaced by reference to special use of medication in dedicated domains
  • Radiology,
  • Operating Theater,
  • Emergency, …

to other IHE or standard workgroups.