Profile Development Process for First Timers

This is how IHE Radiology works. Other domains will be similar but differ in some details.

• Congratulations! Your proposal has been selected by the Profile Selection Process.

• We’re going to say “profile” a lot here but the process is essentially the same if your proposal was for a whitepaper, etc.

• There’s lots of work to do before the first meeting

• Good news: you can hit the ground running because your plan is in your proposal

• Start working on the steps listed in your Breakdown of Tasks
• Contact the people listed in your Support and Resources and listed as Contributors
• Get them working on considering your Open Issues and proposing ideas
• Start sketching the profile document

• Use the template: Supplement Template V10.3
• Practice Safe Pasting to avoid messing up your document (Paste text without formatting)
• Lots of guidance in the template in <italic text>
• Material from your Use Case section will get you started on Volume 1, X.4
• Start working on an Actor/Transaction Diagram; it's a great highlevel view

• Three meetings (and optional tcons) will get the profile from Proposal to Trial Implementation status.

• Kickoff Meeting (Nov 1-4)

• Arrive with a skeleton profile document

• Bring contentious/hard issues and be prepared to walk the committee through them
• Make your best call for less contentious issues and write that into your skeleton.

• It gives people something tangible to consider.
• They can still disagree but if they agree you’ve saved time for more meaty discussions.

• Committee will critique the contents and help you work through open issues
• Leave with a complete idea of how you’re going to draft all the text for public comment

• PC Prep Meeting (Jan TBD soon)

• Arrive with a draft Public Comment version of the document
• Committee will review in detail and vote it ready for public comment if it meets the following criteria

• All parts of the profile are written (not in stone, but the parts are all in place)
• All questions where you want/need input/confirmation/consent from the wider community are listed in the Open Issues section
• Issues that have been decided but you want to avoid rehashing with the email reviewers who didn’t hear the discussion are documented in Closed Issues

• Reviewers are permitted to re-open closed issues but they had better introduce new facts/considerations beyond what’s documented in the closed issue.

• Leave with a ready to publish for PC (possibly after some remaining tidy-up edits)

• TI Prep Meeting (Mar/Apr TBD soon)

• Arrive with a draft Trial Implementation version of the document, a consolidated list of the received comments, completed resolutions for most comments, proposed resolutions for some comments, and
• Committee reviews in detail and votes it ready for trial implementation

• All open issues must be closed, one way or another.

• Leave with a doc ready to publish for TI (possibly with some remaining tidy-up edits)

• General Meeting Notes

• You get allocated time slots based on your estimated effort
• Most meetings spread your timeslots over a couple days so you can do homework overnight on Day 1 for re-review
• Ideally, post a draft document to the meeting folder a week in advance of the meeting

• It’s expected that the editor and a support group may set up their own tcons in between

• While it’s understood that some domain experts may not be able to attend for the entire duration of the face to face meetings, it is strongly recommended. It’s a way to learn (while not on the hotseat). And frankly the point of IHE is for everyone to contribute to everyone elses work. We benefit from the breadth of view.

• Where do things go?

• Master Timeline for Radiology - http://wiki.ihe.net/index.php/Radiology
• Meeting Schedule for Rad Tech - http://wiki.ihe.net/index.php/Radiology_Technical_Committee#Current_Meetings

• Includes links to Agenda (times, places, logistics) and Minutes

• Meeting Folders (2016-17 cycle) - ftp://iheyr2@ftp.ihe.net/Radiology/iherad-2017

• Post documents here. Structure of meeting folders varies randomly each year

• Mailing List - https://groups.google.com/forum/#!forum/ihe-rad-tech

• Reading/Reference List

• Profile Template - ftp://ftp.ihe.net/Document_templates/IHE_Technical_Framework_Templates/Technical_Framework_Supplement_Template/IHE_Suppl_Template_Rev10.3_2012-12-31.doc
• Profile concepts - http://wiki.ihe.net/index.php/IHE_Profile_Design_Principles_and_Conventions
• Important Information on using MS Word in IHE (seriously, do yourself and Mary a favour) - http://wiki.ihe.net/index.php/Writing_Technical_Frameworks_and_Supplements#Guidance_for_Authors_and_Editors
• Public Comment Process - http://wiki.ihe.net/index.php/Public_Comment_Process
• Other less relevant bits of IHE Process - http://wiki.ihe.net/index.php/Process