Pharm Plan Minutes 2016.10.19

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Meeting details

Location

Cygnus meeting room

Clarion Hotel, Liffey Valley Complex, Bóthar Chnoc an Fhuaráin,

Dublin, Ireland

WebEx details:

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Agenda

09:00 - 09:30 Welcome

  • Participants
  • Jürgen Brandstätter
  • Michael Tan
  • Stephane Spahni
  • Jacqueline Surugue
  • Simon Letellier
  • Marc Robberecht
  • Leonidas Tzimis
  • Jose Costa Teixeira
  • Review and Approve Agenda
  • Approved


09:30 - 10:30 ISO "Requirements for e-Dispense"

  • Do preparation work for ISO meeting
  • Group discussion to the question "what is the event of Dispense in the process chain"
  • Two proposals:
  • 1) The point of time, where a (neutral) medication is assigned to a patient
  • Pro: Clear definition, same for community and hospital
  • Neg: Very early in the process, so accuracy, if the patient will take it, is still low. In case of ward stock in the hospital this means that the nurse does "dispensing", which is not easily agreeable
  • 2) The point of time, where the (already assigned) medication is "handed over" to the patient, a representative of a patient or transport (nurse, parents, ...)
  • Pro: More accurate indication, whether the patient will take it, because later in the process chain and thus "nearer" at the patient's consumption
  • Neg: Defintion must be checked, if sufficient unambiguous in the certain situations (community, hospital, nursing home, etc.)
  • Decisions:
  • 1) Group requests ISO to discuss, resolve this and define it in the standard
  • 2) Group does not come to a decision on the two approaches and thus communicates both to ISO
  • Action item: Work it out and communicate to ISO in Lillehammer (Jose)
  • Group discussion on the "process of the dispense"
  • Common agreement: The dispense process is complex and may contain certain steps in different scenarios
  • Group discussion on the "Content of the dispense record"
  • Common agreement:
  • Since the content depends on the definition when the dispense event is, this underlines our request of defining the event (see point 1)
  • Must consider several activities that may be present up until the dispense event, so this also contributes to the content definitions
  • The content also depends on the intended use of the dispense information (logistics and/or clinical)


10:30 - 11:00 --- Coffee break ---

11:00 - 12:30 "Mobile Medication Administration" (a sub work-item of the "Common profile" work)

  • Approve work-item
  • Approved
  • Roadmap / Schedule / Project management
  • Lead: Jose
  • Team: Michael, Jose, Stephane, Marc
  • Identified challenges
  • How to write a FHIR based profile which is not just read-only -> requires synchronization with ITI?
  • The profile will touch "transmitting a care plan to a mobile device", covering just the "Medication" part of such a careplan. We must make sure, that an overarching profile for "transmitting a care plan to a mobile device", which should be located in PCC, is done and incorporates a "plug-in" stub, where we can plug in with our profile
  • Goal for this season
  • The profile shall be 100% completed, public commented, balloted and published
  • Schedule Milestones
  • Start of work at once
  • Internal reviews in Nov 2016 and Jan 2017
  • MILESTONE: F2F Meeting in Italy: A draft profile document must be ready, all major obstacles (in particular ones, which require external communication, such as HL7, etc.) must be removed or at least identified and started to be resolved
  • Period between F2F Meeting in Italy and mid May: Finalization
  • DEADLINE May 20: Start of Public Comment -> Document must be 100% finished from our perspective
  • Work on work-item
  • Group work done on the work-item


12:30 - 13:30 --- Lunch ---

13:30 - 14:30 Supply Chain

  • Roadmap / Schedule / Project management
  • Lead: Jose
  • Team: Jose, Marc, Stephane, Simon, Leonidas, Jacqueline, Angela Märzweiler, Esther Peelen, Erik Zwarter, Christian Hay
  • Identified challenges
  • Incomplete Scope of the underlying standards (e.g. HL7v2)
  • Very broad scope
  • Goal for this season
  • Whitepaper is 100% completed, public commented, balloted and published
  • At least the first concrete profile is defined and ready to be started
  • ... or more :-)
  • Schedule Milestones
  • MILESTONE: F2F Meeting in Italy: A draft profile document must be ready, all major obstacles (in particular ones, which require external communication, such as HL7, etc.) must be removed or at least identified and started to be resolved
  • Period between F2F Meeting in Italy and mid May: Finalization
  • DEADLINE May 20: Start of Public Comment -> Document must be 100% finished from our perspective
  • Work on work-item
  • Group work done on the work-item


14:30 - 14:55 Formulary

  • Roadmap / Schedule / Project management
  • Lead: Simon
  • Team: Jose, Simon, Marc, Leonidas, Jacqueline
  • Identified challenges
  • No base standards available
  • Goal for this season
  • Tentative goal: Having a first draft whitepaper including at least use-cases
  • Decision: This work-item is second priority. Shall not block or slow down "Mobile Medication Administration" or "Supply"!
  • Work on work-item
  • Skipped due time


14:55 - 15:00 Any other business

  • None


15:00 - Adjourn

Pharmacy Planning Committee

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